how to plan & execute your day

This note describe how to execute tasks each day. There are meetings, to-dos, ideas, notes and other assets that you work with each day. It’s challenging to keep the overview of all the things and focus on the execution1. To execute consistantly you need to formalize what you do.

  • Use a plain text file to formalize and optimize your day. The plain text files list your journal entries.
    • Each morning create a new text file.
      • The text file has two sections calander and notes2. [[ day_template ]]
    • Then add a list of all your meetings to the calender section. Your day is guided by the things you do. The things you do3 are in your calendar. This gives you the general structure of your day.
    • Next link the projects [project_template] to the entries.
      • If the entry is a meeting add the #meeting and take meeting notes as simple bullet list4
      • If the entry is a task then you link the assets your work on.
  • Then you execute this file from top to bottom.
  • When something comes up that doesn’t fit into the agenda create a note in the notes, reminders, tasks section.5
  • Whenever I work on something I first write it down in the daily note.
  • At the end of the day I go through the file and do my daily review [[ how to review my day ]].


  1. Productivity tools & methods promise just that. My experience is that they only distract from the tasks at hand. 

  2. Before it was “notes, reminders, tasks” like JD Meier does in his email template to [[ being a highly effective team ]]. I simpified this to just notes. 

  3. This can be a timeblock if putting down the individual task is to tedious. But try to manage the effort by using timeboxes. (The Complete Guide to Time Blocking

  4. I create an agenda, take notes and actions and share them. (look at “the ceo within”). 

  5. Use bullet list to structure the notes under these e.g. todos, note

Notes mentioning this note

Here are all the notes in this garden, along with their links, visualized as a graph.